Visitor Funding Guidelines

Approval Process

All visitors - whether financially supported or not - must first be discussed with your Section Head and approved before a Visitor Form is submitted.

Submitting a Funding Request

To request funding support for a visitor, please submit the following information to the Visitor Coordinator (Bonnie Slagel) who will work with your Section Head to to determine the appropriate support level.

  1. Host
  2. Affiliation
  3. Address
  4. Dates
  5. Research topic/collaboration
  6. Description of expenses that you would like covered. 

Eligible Expenses

While the following expenses may be eligible for reimbursement, funding is not guaranteed and will be determined on a case-by-case basis.

Short-Term Visitors (Under 3 Weeks)

  • Airfare or mileage equivalent may be reimbursed.

  • Lodging may be reimbursed with reasonable hotel receipts.

  • Per diem may be paid based on posted government rates.

  • Miscellaneous travel-related expenses (e.g., shuttle, parking) may be covered.

Visitors Over 3 Weeks

  • Airfare and airport shuttle expenses may be reimbursed.

  • A temporary living per diem may be provided instead of lodging and per diem.

    • $2,500/month for student visitors

    • $3,000 for a 3-week scientific visitor

    • $3,500 for a 4+ week scientific visitor

Policy Reminder

It is CGD policy not to fund rental cars.